2015 04 17 meeting

Meeting Notes for 20150417 meeting held at Trademark restaurant in Alexandria, VA.

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Attendees:

• Nathen Harvey
• Michael Barbine
• Robert Treat
• Mike DelNegro
• Jeff Gallimore
• James Martin
• Greg Elin
• Ramez Mourad

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Open Questions (w/ Responsible Answer Finder):

• When can we setup sponsor tables? Can we do it Weds 06/10 night? - Mike DelNegro
  • Beginning at 3PM on June 10.
• What can we expect from John Owens (CTO, USPTO) speaking-wise? - Nathen Harvey
  • 10 minute introduction.
• How many concurrent open spaces do we feel comfortable with given space constraints? - Mike DelNegro
  • 6-9
• Should we list some possible open spaces suggestions mined from rejected talks and obvious ideas?
  • No, but come prepared with some. We added a wordle to the website.
• Can John Willis provide a "State of DevOps" keynote? - Nathen Harvey
  • Yes, added to the schedule.
• Mark Schwartz keynote? - Nathen Harvey
  • Still pending approval.
• What is the process post-approval for keynotes? Someone assigned to counsel, track, preview slides, etc?
  • Emails sent, office hours scheduled for Monday.
• What topics/categories do we want to try to ensure are covered by the talks?
  • Schedule has been published.
• Can we ask Ryan McGeary to add tagging so we can categorize submissions? - James Martin
  • Done.
• What are the sponsor table sizes? - Mike DelNegro
  • six feet by two feet
• Are table cloths provided? - Mike DelNegro *
• Get a clearer understanding of power and network availability for sponsor and registration tables? - Mike DelNegro
  • Pending update from USPTO
• What should our badges look like? Can we add schedule, maps, etc on the back?
• Confirm that we believe that we will not need computers/printers for registration? - Greg Elin
• Speaker/Organizer track jackets or similar?
• Thursday party Bourbon flight sponsor?
  • Yes
• What sort of sticker(s) should we have made?
• We need to determine the number of tickets for each bucket: sales + sponsors + staff = maximum capacity
• WiFi capacity at USPTO and can we provide additional? - Mike DelNegro
• How do we register volunteers(staff)?

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Additional Notes:

• Please review and rate the submissions by Wed, 4/22.
• Nathen will set a meeting for Fri, 4/24 for further discussion about the submissions.
• T-shirts for "staff" will be a different color.
• Agreed that swag bags will not be provided.